1. Board and Committee Meetings

Being responsible for the smooth operation of corporate meetings requires planning and attention to detail, ranging from assuring that agendas are logically ordered and not overcrowded for the time available, to knowing how to find directors and committee members on short notice when special meetings are needed. To do it well, the Corporate Secretary needs a good working knowledge of the corporate, legal and regulatory matters which may come up at a meeting, and of the business of the corporation and its operations.

In many companies, the Corporate Secretary plays a significant role in determining the agenda of meetings, especially in alerting the Chief Executive Officer, or board and committee chairmen, to topics which should be brought to the attention of the board or committee. And the Corporate Secretary's knowledge of corporate, legal and regulatory matters is frequently called upon during board or committee deliberations.

The Corporate Secretary also drafts and distributes minutes of board and committee meetings. Minute taking and drafting is an art, requiring excellent writing skills, an understanding of what is important to record, and a sensitivity to issues that require special attention and particularly careful treatment.

Go back to intro - The Corporate Secretary - Duties and Responsibilities

1. Board and Committee Meetings
2. Annual Meeting of Shareholders
3. Corporate Records
4. Stock Transfer
5. Securities Markets
6. Director, Officer, and Shareholder Concerns
7. Compliance

Society of Corporate Secretaries and Governance Professionals
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212-681-2000 - Fax 212-681-2005

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