Below is a list of the kinds of documents Society members send in to the National Office for inclusion in our online Members Library.
Please feel free to submit documents for the Library via e-mail:
library@governanceprofessionals.org
In your e-mail, please be sure to give us your name and company name, and indicate whether you need the material redacted before it is posted to the Library. Also, a quick mention of what type of document it is – along the lines of the list below – would be very helpful. (Click here for a downloadable version of the list below.)
Directors
Audit committee compliant procedure
Board meeting agenda
Board meeting calendars and timetables
Board tenure
CEO succession planning/procedure
Checklists used for board and committee meetings, routine filings, routine materials sent to directors etc.
Committee Charters – Audit, Compensation, Executive, Disclosure Governance/Nominating and Strategic Planning
Corporate Aircraft Use Policy
Director Education Requirements
Director Independence Criteria
Director Selection Criteria
Director Orientation
D&O Questionnaire
Director Travel & Expense Reimbursement Policy
Indemnity Agreements
Mandatory retirement age policy for directors and officers
Orientation program
Performance evaluation/assessment questionnaires – Board, Director peer assessment, Director self-assessment and CEO evaluation
Search procedures (for director candidate)
Welcome materials for directors (documents, letters, and forms)
Board Resolutions
Authorizing establishment of subsidiary companies
Delegation of authority and authorizations to sign
Removal of director or officer
Office of the Secretary
Annual meeting (timetable, agenda and checklist for preparation of meeting)
Annual meeting scripts
Checklist for annual reports and proxy statement preparation
Conduct for the Annual Meeting
Corporate Calendar
Job descriptions e.g., board, Chairman CEO, lead director, and assistant secretary
Organization Charts e.g., board of directors, office of the secretary
Procedures and policies for escheating abandoned or unclaimed property
Records management procedures/policies retention and destruction schedules
Policy Statements/Procedure
Crisis Management
Financial Code of Conduct
Insider Trading policies and clearance procedures
Labor or employee relations (including employee termination policies)
Political Action Committees
Social Responsibility
Travel, e.g., company planes, travel reimbursement, traveling with other executives
Charitable and other Contributions
Conflict of Interest
Related party transaction
Service on outside Boards
Whistleblower Procedures
Shareholder Communications
Shareholder Survey
Welcome and regrets letters
Please feel free to submit documents for the Library via e-mail: